Define the Required Documents First
A request for a “material certificate” should be made more specific by confirming the document type, language, batch relationship and whether it must travel with the shipment.
- Material certificate or MTC
- Chemical composition or performance items
- Dimensional inspection records
- RoHS or other documents agreed in the order
Inspection Items Must Match the Order Specification
Dimensions, tolerances, surface, performance and packaging checks should follow the final order requirements. Different product forms have different inspection priorities, so one generic checklist is not enough.
Put Third-Party Inspection into the Order Early
If a designated third-party agency, witness point, sampling method or report format is required, define it during quotation and order confirmation so timing and cost can be confirmed together.
Keep Documents Traceable to the Batch
Packing, labels, batch identification and quality documents should remain cross-checkable for receiving inspection and quality verification.
If your specifications are ready, send the procurement requirements directly.
Provide the product, grade, specifications, quantity and destination. Drawings or material lists can be submitted together.
Send RFQ →